Most requested
External Records Management Team
We act as your records coordinator; monthly maintenance, retention administration, policy support, staff guidance, and compliance reporting. Your staff's workload stays the same. Your records don't.
When backlogs are visible
Records Backlog Reduction
Emergency or planned cleanup of accumulated paper, unindexed scans, boxes, and departmental files. We triage, classify, and bring order fast. Box rooms to shared drives, everything included.
When paper is the problem
Scanning & Digitization
Document prep, bulk scanning, OCR, naming, indexing, QA, and delivery as searchable PDFs. No records too old, too disorganized, or too large in volume.
When nothing is documented
Retention Schedules
A written retention policy matched to your sector and Ontario obligations; what to keep, how long, when to destroy. Documented, practical, and usable by your staff without us in the room.
When an inspection is coming
Audit Readiness
Gap analysis, evidence organization, destruction logs, retrieval reports, and documentation trails. When the auditor or inspector arrives, your records tell the right story.
When SharePoint is a mess
SharePoint & Shared Drive Cleanup
Folder structure rebuild, duplicate removal, naming conventions, metadata planning, permissions review, and retention label application. We turn the shared drive into something staff actually use.
When storage is overflowing
Secure Storage Coordination
Inactive records preparation, box inventories, chain-of-custody documentation, and retrieval-ready storage coordination. Physical records under control, not piling up.
When destruction is overdue
Certified Destruction
Destruction review, approval workflows, certificate tracking, and documented disposition. Close out records the right way, with a paper trail that protects you when questions arise later.
When hiring compliance is the issue
Applicant & HR Records
Applicant record retention, hiring documentation, HR file cleanup, privacy-sensitive handling, and compliance tracking. No software. No burden on HR. Managed entirely by us.
When legacy records need a home
Historical & Archival Records
Digitization and indexing of legacy municipal, cemetery, board, property, policy, and administrative records. Physical history preserved and made searchable.
When accountability is required
Records Reporting
Backlog status, destruction candidates, storage volumes, digitization progress, and risk summaries; reported monthly for CAOs, clerks, directors, or boards who need to see where things stand.
When you need an ongoing team
Records Program Management
Full lifecycle records governance with policy development, staff training, ongoing maintenance, destruction cycles, and compliance oversight. A managed records program without building an internal team.